---
title: "SoilMate: Create a Purchase Order"
description: How to create your purchase order in SoilMate
---
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# SoilMate: Create a Purchase Order
## Create and save a purchase order in SoilMate
What you will need:
- Your samples in stickered barcode bags
- Your Purchase Order
- Your product codes and laboratory (testing) for each sample
- Your trading name, farm and paddock details for each sample
- Depths for each sample
- Evaluation Table for each sample (optional)
1. Log into SoilMate.
2. Select the **Orders** module.
3. Click **Create new PO**.
4. Enter information from top to bottom, left to right
5. Enter your **Purchase Order Number**
6. Select your **Laboratory** from the drop down list
7. Type your first **barcode** into the empty blue row, under column heading Barcode
8. Select your **Sample Date**
9. Select the appropriate **trading name, farm and paddock**.
10. Select your **Product**
11. Enter your **Depth From** and **Depth To**
1. Note: You cannot enter a sample that starts deeper than 0cm, without it being associated to a "parent barcode" - that is the surface sample. If you are deep testing, for example a 10-60cm without the surface, you should enter the start depth as 0 and ensure you maintain the correct 10cm depth increments. For example, 10-60 has 5 depth increments, and becomes 0-50 in your order
12. Enter your **Parent Barcode** if the cell is available
1. This is the surface sample associated with your entered deep sample/s, if this is N/A you have either entered a surface sample, or you have selected a non-Soil product code
13. Enter your **Evaluation Table**
1. Entering your ET at this stage triggers our system to send you your status report with your laboratory results notification email. If this is not entered, only raw results will be received. An Evaluation Table must be entered for all samples, surface and sub/deep, that are included in your recommendation processes to be included in any calculations
14. Repeat steps 7-13 for additional samples in your Purchase Order, you can include multiple clients, sample types and product codes in one order.
15. Click **Save **
16. Click **Print** \> **SOF and SIF** \> **Yes**
17. Review all order lines carefully, ensuring that all information has been entered correctly. The laboratory will use this information to test your samples, it is imperative that it accurately conveys the testing you need for each sample, and your details for the results.
18. **Print** your paperwork
19. **Close Window** on your print preview \> click Yes
20. **Close Window** on your Order
21. **Close Window** on your Orders module
22. Click the **red X** in the top right of the Main Menu to close SoilMate
23. Log out using the person icon and **Sign Out** when ready
24. Retain the Sample Information Form (SIF) for your records
25. Include the Sample Order Form in your postal / courier bag with your samples, for the laboratory, send when ready.
### Best Practice Tips
- Review all imported or generated data carefully.
- Confirm sample, testing, client and your information before sending samples to the laboratory.
- Ensure your test codes in SoilMate match your test codes in your Accounts system.
- Ensure you are using the most suitable post / courier option for your samples.
- Average turn-around time for your results changes between laboratories, generally this is 5-10 working days from arrival.
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